The Admin and Finance Assistant provides essential support by managing day-to-day office operations while maintaining accurate financial records. They ensure that the office runs smoothly, bills are paid on time, and the team has the resources it needs to function. It’s a position that demands high integrity, multitasking skills, and a knack for numbers.
Bookkeeping: Recording daily transactions, processing invoices, and maintaining the general ledger.
Petty Cash: Managing the office "slush fund" for small expenses and ensuring every cent is accounted for.
Expense Reports: Reviewing and processing staff travel or reimbursement claims.
Banking: Preparing bank deposits and performing basic bank reconciliations.
Payroll Assistance: Helping gather timesheets or data for monthly payroll processing.
Office Management: Ordering stationery, overseeing office maintenance, and managing subscriptions.
Document Control: Filing physical and digital records (contracts, receipts, and correspondence) so they are actually findable.
Meeting Coordination: Scheduling appointments, booking boardrooms, and sometimes taking minutes.
Logistics: Arranging travel, flights, and accommodation for team members.
Assisting with the preparation of monthly or quarterly financial reports.
Ensuring all financial activities follow company policy and local tax regulations.
Gathering documentation for year-end audits.
